Academic Policies

Academic Integrity
Academic Probation
Credit for Non-traditional or Prior Learning Experiences
Dean’s List
Distance Learning
Grading Information
Withdrawal from Classes
Dropping and Adding Courses
Repeat Courses
Honors Program

Academic Integrity
Students are required to perform all of the work specified by the faculty and are responsible for the content and integrity of all academic work submitted, including term papers, reports, and examinations. A student will be guilty of violating the Rule of Academic Integrity if he or she knowingly represents the work of others as his or her own, or if he or she uses or obtains unauthorized assistance in any academic work. Cheating on examinations, through use of unauthorized aids or inappropriate resources, is forbidden. In addition, plagiarism or the unattributed use of another’s words or ideas, through either direct appropriation or paraphrase, is a serious breach of academic standards. Students have an obligation to exhibit honesty in carrying out their academic assignments. They may be penalized by the following: written warnings and/or assignment of an “F” grade for the assignment/test or for the course. If the student is found guilty in more than one case, he or she may be dismissed from the College.
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Academic Probation
Full-time students whose semester grade point average (GPA) falls below a 2.0 after attempting 12 or more credit hours are placed on academic probation. Part-time students whose cumulative GPA falls below 2.0 upon attempting 12 credits and each additional 12 credits thereafter are placed on academic probation. For the full-time student, a calculation of GPA for the determination of academic probation is made on a semester basis. For part-time students, the determination of academic probation is made the semester in which students attain 12, 24, 36, 48, 60, 72 and 84 credits, based on cumulative grade point average.

Students will be notified by the Director of the College Learning Center of their probation status. If students pre-registered for a succeeding semester, they will be instructed in that same notification letter to make an appointment with Counseling in a specified period of time. Students failing to follow through with Counseling may, at the discretion of the Dean of Student Affairs, have their pre-registration selections cancelled. The Director of the College Learning Center will notify the Registrar’s Office, Financial Aid and Counseling of probationary status and associated restrictions. The Registrar’s Office will affect a probationary hold on the student’s record until otherwise notified by the Dean of Student Affairs or his or her designee.

Students will be required to take a reduced course load, not to exceed 13 credits for full-time students and not to exceed 7 credits for part-time students per semester until their GPA is 2.0 or above.

It is the prerogative of the Academic Probation Committee to place special requirements and restrictions on the student in the succeeding semester. Such conditions may include not holding office in a student organization or participating in intercollegiate athletic functions.

Students will be monitored and offered the following guidance and support in making satisfactory progress, including advising students to:

  1. enroll in Foundations for Success during the first semester of probation if this course has not already been taken, or retake the course if received a grade of “F.”
  2. enroll in a course with Learning Strategies.

Special needs students will be monitored by the Coordinator of the Disabilities Assistance Program.

If a student has not attained a cumulative GPA (part-time students) or session GPA (full-time students) of 2.0 after three consecutive probationary assessments, the Academic Probation Committee may place a one semester suspension or the student will face dismissal from the College. The student will be notified, in writing, by the Director of the College Learning Center of this decision. The student has the right to appeal this decision, in writing, to the Academic Probation Committee. The Director of the College Learning Center chairs this committee.

Procedure for Academic Readmission:
Students who have been placed on disciplinary probation or suspension or who have been dismissed from the College must request a hearing before the Disciplinary Review Committee to show cause why they should be readmitted. The request must be in writing to the Dean of Student Affairs who will grant or deny the request for a hearing. If sufficient cause is shown, the Disciplinary Review Committee will be convened by the Dean of  Student Affairs and will determine the advisability of the student continuing his/her studies at the College.
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Students are expected to attend all classes and to adhere to the written requirements and consequences of non-attendance of each instructor. Faculty members are required to keep attendance records. At SCCC, class attendance and academic achievement are recognized as being interrelated. Attendance in class is not used solely as a basis for grade determination; however, lectures, assignments, test and class participation missed or inadequately made up as a result of class absences will jeopardize the student’s grade.

Attendance Procedures

  1. Faculty are required to state their attendance requirements on their course outlines.
  2. While it is the responsibility of the student to notify the instructor after the student’s first absence, the instructor may personally contact the student to discuss the effect of the absence and of possible subsequent absences, on the successful completion of the course.
  3. If subsequent absences do occur, it is the student’s responsibility to contact the instructor for guidance in completing missed work.
  4. The instructor determines if an absence is valid and if a student may complete the missed assignments. If the absence is not valid, or if work is made up without prior discussion with the instructor, said work may not be accepted.

Class Waiting Time Policy
In circumstances where an instructor fails to show up for a scheduled class, students must wait in the classroom for the following time period before leaving:
Class Period                75  Minutes              3 Hours
Waiting Time              15 Minutes                20 Minutes
At the end of the waiting period, students should sign an attendance roll and one of the students should take the attendance sheet to the faculty secretary in  Room C100 or to the College Receptionist in the Administration Building.
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Credit for Non-traditional or Prior Learning Experiences
SCCC recognizes that learning in the classroom is only part of the total learning that takes place in the modern world. As a result, credit may be granted for knowledge or skills acquired outside the traditional classroom. This includes appropriate life and work experiences in addition to formal learning, such as through military schools or training programs, employment training programs, and proprietary schools. Students who wish to receive college credit for life/work experience must complete an official “Application for Life/Work Experience Credit;” and, if approved, prepare a portfolio. In preparing to apply for life/work credits, students must schedule a meeting with the appropriate Academic Dean and bring the completed “Application for Life/Work Experience Credit Form.” The Dean will review the application and make a recommendation for the student to proceed or not. The student will then prepare the portfolio and submit it for evaluation to the Dean. If the portfolio is deemed acceptable by the Dean, it will be forwarded to the Vice President of Academic Affairs for final approval. At the time of submission of the portfolio, the student will pay half the prevailing tuition rate for the course that is being evaluated. When the evaluation is finalized, and if credit is to be given, a recording fee will be required.
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Dean’s List
Sussex County Community College acknowledges outstanding academic achievement of full-time students on a semester basis and the cumulative achievement of part-time students through the Dean’s List designation (Fall and Spring Semesters only).


  1. Full-time students earning 12 or more college credits during the Fall or Spring Semesters.
  2. Part-time students having cumulatively earned 12 or more college credits in a Fall or Spring Semester and thereafter upon completion of each additional cluster of 12 or more credits.

Academic Requirements

  1. A semester grade point average of 3.5 for full-time students (based upon earned credit hours).
  2. A cumulative grade point average of 3.5 for part-time students (based upon earned clusters of 12 or more credits).
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Distance Learning
Sussex County Community College is a member of NJEDge, the statewide video/data network. SCCC ITV capabilities are enhanced through the use of this network. The IP network allows for connectivity with high schools, colleges, libraries, Liberty Science Center, The Bhuler Challenger Centers, and other institutions outside the state.
NJEDge.Net, a non-profit corporation of the New Jersey Presidents’ Council, is a broadband statewide network designed to enhance the teaching, research, and public service missions of New Jersey’s colleges and universities. The range of capabilities, resources and services provide expanded opportunities for integrating emerging technologies, and promote new forms of inter-institutional collaboration. This private, statewide infrastructure effectively “raises the bar” for high performance data and video capabilities across the state’s three LATA boundaries, and extends the reach of higher education to off-campus learners, K-12, as well as corporate and community constituents. Online hybrid, and web-enhanced courses are available through the College’s website in all disciplines. Telecourses are also offered, which consist of televised lessons, related reading assignments in a textbook and study guide, and on-campus sessions for orientation and examinations. A faculty member coordinates all instructional activities and is available to meet with students individually and through telephone sessions. In most cases, midterm and final exams are to be taken on campus.
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Grading Information
Letter grades are given to students and distributed at the end of each semester. A grade represents an instructor’s evaluation of a student’s academic performance in a course and is determined by examinations and other criteria established by the College and the individual instructor. All grades are recorded on the individual transcript and remain as such unless revised and/or removed by action following from the College’s student appeal of grades policy. Grades are posted on the portal at the completion of each semester. Report cards are not mailed home.

The College Grading System is as follows

Grades Counted in the
Grade Point Average (GPA)
Grade Interpretation Points
A Excellent 4.0
B+ Very Good 3.5
B Good 3.0
C+ Above Average 2.5
C Average 2.0
D Poor 1.0
F Fail 0.0
FN Fail no-show 0.0
Grades Not Counted in the
Grade Point Average (GPA)
Grade Interpretation Points
AI Excellent 0
BI+ Very Good 0
BI Good 0
CI+ Above Average 0
CI Average 0
RI Repeat 0
FI Insufficient 0
II Incomplete 0
AU Audit 0
I Incomplete 0
IP In Progress 0
W Approved Withdrawal 0

Letter grades AI through FI represent institutional credit. Institutional credits do not count in the grade point average nor do they fulfill graduation requirements. Students who earn a grade of AI–CI in a developmental studies course are eligible to move to the next course in the sequence or to the next level.

Incomplete Grades
A grade of Incomplete, “I”, may be given, at the initiation of a student and at the discretion of the faculty, only to students who have completed at least 80% of the required coursework with a grade of “C” or better. No “I” grade may be given without the submission of the “Incomplete Grade Form.” The completion date is determined by the instructor, but in no case may it exceed six months from the submission of the grade. After six months, the original “I” will be recorded as an “F”, unless a grade change is received in the Registrar’s Office. It is not possible to change a grade after the deadline.

How to Calculate a Grade Point Average
The calculation of a grade point average is a simple mathematical process. Quality points, also known as “grade points,” are divided by the student’s credits. The specific credits used for the calculation are known as “quality credits attempted.”

Course Credits Attempted QCr. Attempted Grade Value of Grade QP Earned GPA
Math 3 3 B 3 9
Literature 3 3 F* 0 0
Chemistry 4 4 A 4 16
History 3 3 B 3 9
Basic Algebra 0 (3IC**) 0 BI 0 0
Total 13 13 34 2.62

* “F” points are counted as quality credits attempted but produce “0” quality points.
** “IC” (Institutional Credit) courses are not counted in quality credits attempted or in quality points.

Quality Points
Quality points are determined by multiplying the credit value of a course by the numerical value of the grade. By way of example, a “B” received in a three-credit course would yield nine quality points (3 x 3 = 9). When calculating quality points, some courses are excluded from the process. Transfer credits and grades received for exams (CLEP, AP, etc) as well as grades for “IC” courses (institutional credits) are not counted.

Quality Credits Attempted
Quality Credits Attempted consists of all the credits attempted by a student (including those failed, but not the exclusions above).
Example: (GPA = QP Earned/Q Credits Attempted); Grade Point Average = Quality Points Earned (34) divided by Quality Credits Attempted (13) = 2.62

Appeal of Grades
Under due process entitlement, students may appeal a faculty grade within two weeks (ten College days) from the receipt of the grade. SCCC’s procedure is that the faculty person should first hear the appeal, and if the issue is not resolved, the Division Dean reviews the appeal with the student. If the matter is still not resolved, the appeal is presented to the Vice President of Academic Affairs, who receives the written record, talks to the parties involved, and renders a final recommendation to the faculty person and the student.

Students may choose to enroll in a course on an audit basis with the understanding that neither a grade nor credits can be assigned to the courses(s) selected for audit. Students attempting to audit a course shall have satisfied all prerequisite requirements for that course on a credit basis unless they obtain a prerequisite waiver from the appropriate division dean or department chair. In those cases where no prerequisite is required, students requesting to audit a course must have obtained a satisfactory score on the appropriate placement test or present a one-course waiver from the Counseling and Advising Center exempting them from the placement test for the course selected for audit.

All standard tuition and fees are charged for the courses audited. Senior citizens registering for credit courses on an audit basis will be charged tuition according to New Jersey statutory law. Students may not change from credit to audit or from audit to credit status after the tenth day of the semester.

Audited courses appear on the student’s transcript with a grade of “AU” and do not satisfy prerequisite requirements or indicate mastery of the subject material. Additionally, courses taken on an audit basis are not approved for veterans’ training, financial aid, or tuition waivers (with the exception of SCCC employees electing to audit a class as part of the standard tuition waiver benefit). Forms requesting a change from credit to audit status and vice versa are available in the Registrar’s Office.

Faculty members in charge of the course being audited shall be responsible for determining the extent to which auditing students participate in class assignments and other activities.
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Withdrawal from Classes
A student planning to withdraw/drop from SCCC must do so in writing. Any student that does not withdraw/drop in writing before the posted refund calendar dates (see refund policy) will be liable for payment of full tuition and fees. Failure to attend class does not constitute an official withdrawal.

Students may file a Withdrawal Form in the Registrar’s Office or they may withdraw by mail with a request bearing an original signature. The postmark on such written notification will be used to determine percentage of refund, if any.

Full payment of tuition and an “FN” grade may result if written notification is not provided to the Registrar’s Office.

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Dropping and Adding Courses
Courses may be added only through the first five days of the Fall and Spring semesters and dropped through the first ten days of the Fall and Spring semesters, or equivalent time for a Summer and Winterim term. Students must complete an official Drop/Add Form, meet his or her advisor or a Counselor and submit this form to the Registrar’s Office. Dropped courses are removed from the transcript and thus do not count towards enrollment, deferrals, health insurance and athletic eligibility.

Drop/Add days are pro-rated for sessions less than a full Fall or Spring semester.

Students who neglect to follow official procedures and who stop attending classes will be assigned the grade of “FN” at the end of the semester or term. To avoid unnecessary costs and penalties, students are advised to discuss all Drop/Add Procedures with their advisor or with a Counselor. Students may withdraw from a class during the published withdrawal period but withdrawal procedures must be strictly followed. No refunds are available past the posed refund policy deadline.

Students receiving financial aid must stop in the Financial Aid Office to determine if the drop/withdrawal will have any effect on aid.

No Shows (Administrative Withdrawal)
Students who are “No Shows” defined as not attending class throughout the first ten days of a semester, or equivalent time for a shorter term, as indicated by the faculty on the tenth day or equivalent roster, will be dropped. This drop will be the same as a student initiated drop and will not appear on the student’s academic record. A dropped class may affect the enrollment status of a student (i.e. dropping from full-time to part-time). A student who fails to notify the College of non-attendance will be charged a $50.00 per course Administrative Withdrawal fee.

Reinstatement to a class from which a student has been dropped as a “No Show” will require the student to state in writing and sign that they are attending the course and the faculty member to acknowledge, in writing and to sign, that the student is attending the course. These acknowledgements may be on the same or different pages but must be submitted to the Registrar’s Office by the date indicated on the “No Show” notification from the Registrar.

Medical Withdrawal
Students who withdraw from all class due to severe medical circumstances may qualify for a 50% tuition credit (fees not included) or 50% cancellation of  tuition debt (fees not included). Students needing to withdraw for medical reasons must do so officially and, thereafter, submit a request to the Registrar’s Office with detailed documentation from a licensed health care professional. The decision to award a 50% tuition or 50% tuition only debt cancellation shall be at the sole discretion of Sussex County Community College. The Medical Withdrawal committee meets twice a semester, approximately mid-term and after the conclusion of the semester.

Financial Aid students should contact the Financial Aid Office to review the impact on their aid. It is not always in your best interest to pursue a medical withdrawal.

Detailed documentation from a licensed health care professional must include a typed statement on their letterhead that includes your specific medical condition/illness, date of onset of your medical condition/illness and that your medical condition/illness precludes you from attending class. Failure to include this documentation may delay review or lead to a denial of your requests by the committee.

Medical withdrawals may be requested during the semester the illness occurs, but no later than the subsequent full semester (see Registrar’s Office for specific dates). Upon approval of the medical withdrawal, a credit on account may be offered to the student and will be available for one calendar year from the date granted, unless precluded by the medical condition/illness, in which case it will be available for one year beyond the student’s ability to return to school. Under extreme circumstances of documented financial need, a student may petition the Dean of Student Affairs.
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Repeat Courses
Students may repeat courses in order to improve grade point averages. In a repeated course, the highest grade is calculated in the grade point average and appears on the transcript as “repeated course.” A course may be repeated twice, i.e., an initial registration plus two repeats for a total of three. Should a student attempt to repeat a course a third time (fourth registration), they will be barred from registration except as noted: Special Topics, Chorus, English for Speakers of Other Languages. Students may appeal this policy in writing to the Division Dean by major. In the event a course is retired and a replacement course designated, the repeat logic will apply to the designated replacement course. In the event a course is retired and a replacement course not designated, the student will lose the repeat option.
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Graduation is not automatic
Students anticipating graduation MUST file a graduation application (whether or not you are planning on participating in the commencement ceremony) available at the Registrar’s Office or on the SCCC website. There is a fee of $50 for a single application. For multiple, simultaneous degree/certificate applications, an additional $10 for each is charged.

There are three graduation dates per year, August, January and May. Only one commencement ceremony is conducted and that is held in May. Students wishing to participate in the May ceremony must file the graduation application by March 1; however, students are strongly urged to file their application early in the preceding Fall semester.

Students filing in the early fall will have a documented review of their credentials and any outstanding course work to guide them through the registration process. A graduation fee is assessed when filing the graduations application.

Students within two courses of degree completion and certificate students within one course of completion are allowed to participate in the commencement ceremony. Students receiving permission to participate in the May ceremony will become graduates upon successful completion of all program requirements.

Degree candidates are required to satisfy all prerequisite courses; to complete all required course work with no less than a cumulative 2.0 average; and to fulfill all graduation requirements including the Foundations for Success and the Capstone courses for their program. Students should check with their respective advisors to determine specific responsibilities.

Students with outstanding obligations to the College will not receive grades, transcripts or a diploma until such obligations have been satisfied. Outstanding obligations may also prevent a student from registering for classes.

Graduation Disclosure
Federal law requires that each institution of higher education report to its applicants and students the degree completion/transfer rate of the previously entering freshman classes. (A freshman class is defined as new, full-time degree or certificate students). The Graduation Rate for first-time, full-time students entering the fall 2009 semester was 18%.

Academic Distinction at Graduation
Honors are conferred at graduation on students who have demonstrated outstanding work throughout their Sussex County Community College career.

Awards are based on the following scale
Highest Honors 3.90–4.00 GPA
High Honors 3.75–3.89 GPA
Honors 3.50–3.74

To be eligible for graduation with honors, a student’s academic record must show no repeated college credit courses, at least 50% of the degree requirements must be earned at SCCC, and no grades below “C.” Certificate candidates do not qualify for honors at graduation.
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Honors Program
The Honors Program at Sussex County Community College is designed to offer highly motivated students the opportunity for a more enriched and intensive experience in the general education classroom. Qualified students may elect up to 24 credits of honors-level courses. Any student who completes 12 or more credits of honors program courses while maintaining an overall GPA of 3.5 or better and receiving no grades lower than a “C” in any class will receive the designation “Honors Program Graduate” on his or her transcript.

The following students qualify for application to the Honors Program, provided said students have no outstanding developmental course requirements: Incoming NJ STARS students (if matriculating from a state other than NJ, students in the top 20% of their graduating class also qualify); or incoming students with 1800 or better combined SAT scores; or current SCCC students who have completed 12 credits of coursework with a GPA of 3.5 or better with no grades below a “C.”

All students who wish to enroll in the honors classes must forward an application to the Honors Program Coordinator. For additional information, please call 973.300.2265.
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