Doing Business with Sussex

The Board of Trustees has designated the President, CFO & Vice President of Administrative Services and the Director of Purchasing as the contracting agents of the College and delegated the authority to make awards in the best interest of the College in accordance with the provisions of N.J.S.A. 18A:64A-1 et seq., and other applicable State and Federal public contracting laws and as may be limited by other College policies.

No other individual has authority to enter into purchase contracts or, in any way, obligate the College for procurement indebtedness, unless specifically authorized to do so in writing by the Board of Trustees. Any such purchase commitments are considered unauthorized and may not be honored for payment. 

All College purchases for goods or services are secured through a signed Purchase Order. The College’s PO Terms and Conditions will apply to all purchases unless otherwise stated.

Vendors doing business with Sussex County Community College will be required to comply with all Local, State, and Federal laws.

Vendors shall be required to provide the following documentation, as applicable, prior to doing business Sussex County Community College.

• New Vendor Information
• IRS Form W-9
• Business Registration: Public Law 2004, c.57, known as Business Registration of Public Contractors, requires businesses providing goods or services to SCCC at or over fifteen percent of the current bid threshold cumulatively to register with the State and provide proof of that registration to SCCC prior to entering into a procurement contract.  For more information on P.L. 2004, c.57 or to apply for a New Jersey Business Registration Certificate vendors may refer to: http://www.state.nj.us/treasury/revenue/busregcert.shtml
• Public Works Contractors: The Public Works Contractor Registration Act (N.J.S.A. 34:11-56.48, et seq.) requires all contractors, subcontractors, or lower tier subcontractors engaging in the performance of any public work to register with the Department of Labor and Workforce Development.  Proof of Public Works Contractor Certification must be submitted to SCCC prior the performance of any public works project.

Regulation N.J.A.C. 12:60-2.1 and 6.1 of the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25 et. seq. requires that certified payroll records must be submitted to the public body, by all contractors and subcontractors, for each employee on the project within ten (10) days of the payment of wages. The College shall receive, file, and make available for inspection during normal business hours the certified payroll records.

• Additional vendor documentation may be required as it applies to the contract specifications and applicable contracting regulations.

All goods ordered through a College Purchase Order must be delivered to Sussex County Community College, Central Receiving, Building E, Room E121 unless otherwise specified.

All deliveries must be made F.O.B. Inside delivery is required unless otherwise specified and scheduled at least two business days prior to delivery date.

All invoices must clearly state the College Purchase Order number and be delivered BY MAIL to:

ATTN: Accounts Payable
Sussex County Community College
One College Hill Road
Newton, NJ 07860

or e-mail: acctpay@sussex.edu

Payment shall only be made for goods and services provided in accordance with the specifications of the order.

Invoices received for items or services without Purchase Order numbers are not authorized transactions. Sussex County Community College may not be responsible for payment of the said items or services rendered. Therefore, such invoices should be sent directly to the individual responsible for placing the order.

Sussex is established under the authority of the State of New Jersey and is entitled to exemption from State, Federal, and local taxes, including New Jersey Sales Tax.

The Purchasing Department will request written quotations for any purchase estimated to cost exceeding $8,320 and under $41,600. 

Sealed bids will be solicited through advertisement in the New Jersey Herald and The Star Ledger newspapers and awarded to the lowest responsible bidder in accordance with New Jersey Statutes 18A:64A-25.1 et. seq.

It shall be the responsibility of the Purchasing Department to dispose of surplus or obsolete materials, supplies, or equipment that are no longer needed to accomplish the educational mission of the College.

Items where the estimated fair market value to be sold is more than the maximum set by County College Contract Law NJSA 18A:64A-25.3, excluding perishable goods. The Director of Purchasing shall post items for sale on https://www.govdeals.com/, a NJ State Contract approved reverse auction website. Sales shall be made through GovDeals to the highest bidder. If no bids are received the property may be donated to a non-profit organization or disposed of as determined by the Director of Purchasing.

No College employee may make any commitment for disposal of equipment without specific prior approval of the Director of Purchasing.