Payment

Bursar's Office/Payments

The Bursar encourages students to reach out by email to: bursar@sussex.edu.

Located: Administration Bldg., B203
Phone: 973-300-2106

Office Hours:
Monday-Thursday.......9:00 am–5:00 pm
Friday: All offices work remotely

The Bursar’s Office is the department of student accounts. Students are encouraged to communicate with the Bursar’s Office regarding billing, payments, Installment Payment Plans (IPP), and tuition account questions.

Payment of Tuition

Tuition is due and payable before the semester/session begins. Payment, in full, may be made by cash (US Currency only), personal check, bank/cashier’s check, money order, debit/credit cards.

Checks/Money Orders

Checks/money orders can be mailed directly to: ATTN: BURSAR’S OFFICE, B-203, One College Hill Road, Newton, NJ 07860. For faster processing, please put the Student ID number on the face of the check/money order. Checks returned for ‘Insufficient Funds’ will be charged a service fee of $50.

Online Payments

Online payments are the quickest and most secure way to make payment. Go to the Student Portal to Make Payment Online and enter your confidential information as requested. Your bank account or credit/debit card information becomes a secure, encrypted bank-to-bank transaction. ACH payments returned due to ‘Insufficient Funds’ will be charged a service fee of $50.

Third-Party Payments

Third-Party Payments that are not considered a grant, loan or a scholarship will need to have a Third Party/Sponsor Letter on their formal letterhead, dated with a valid signature of authority stating the amount being paid to the student’s tuition account and the date payment will be received by Sussex If the third party/sponsor makes and over-payment, the funds will be returned to the third party/sponsor, not the student.

Installment Payment Plan (IPP)

A budget-wise way to pay for tuition whether the student is responsible for the entire balance (self-pay) or if financial aid does not cover the entire balance. Enroll online through the Student Portal or go to CASHNET, follow the IPP enrollment directions. The 1st payment is due upon enrollment. There is a $35 non-refundable enrollment fee. Register early, then enroll in the IPP early for a longer period of lower monthly payments. The IPP is an interest-free plan, however, late charges may apply. The IPP is for U.S. students only. Installment Payment Plans are only available for the Fall and Spring Semesters.

Auto-Pay

Auto-Pay can be set-up online through the Student Portal or contact your financial institution for their online bill pay option.

E-Refund

The Bursar highly recommends all students sign-up for E-REFUND for safe, secure and quick refunds. Refunds are issued for actual over-payments. If the student receives financial aid in excess of the billed tuition amount, the refund will be processed when receives the actual funding which is generally mid-semester. prefers not to mail refund checks as it takes longer for the student to receive the funds and is not as reliable as E-REFUND.

FERPA Form

Each Sussex Department has their own departmental FERPA form. The Bursar’s Office recommends the FERPA (Federal Education Rights and Privacy Act) be completed by any student 18 years of age or older and is not a self-paying adult. The student designates the parent/guardian who can discuss the tuition account with the Bursar’s Office.

Late Payment Policy

Delinquent tuition accounts and Installment Payment Plan accounts are subject to a Late Charges of $50. Frequency of late charges is dependent on the status of the account’s delinquency.
Delinquent Tuition Accounts

When Sussex County Community College does not receive full payment of tuition in accordance with terms of the Sussex policies, the student relinquishes services from the College including: transcript requests, graduation, registration, et al. The account will be put on hold. The student will be notified, in writing, of the delinquency and the Bursar’s Office will reach out to the student to mitigate in accordance with the standards and practices of the College and the State of New Jersey. If a resolution is unable to be reached, The College will forward the delinquent account to an outside collection agency. Agency fees will be applied to the outstanding balance and the credit reporting bureaus will be notified.

Return to Top

Financial Aid

Located: Administration Bldg., B212
Phone: 973-300-2225

Office Hours:
Monday-Thursday........9:00 am–5:00 pm
Friday: All offices work remotely

Sussex County Community College participates in all federal and New Jersey state aid programs. We encourage all students to apply for all forms of financial aid that may be available. The basic premise of financial aid is that the primary responsibility for meeting the cost of attending a post-secondary institution rests with the family. The primary purpose of student financial aid is to provide economic resources to students who have demonstrated financial need and who would otherwise be unable to pursue a post-secondary education.

Students and parents can view The College Finance Plan, as well as documents required to complete their files, at my.sussex.edu). Incomplete files will result in estimated financial aid being cancelled. Aid will be reinstated once the requested information is received and reviewed. All students and parents should visit the financial aid web page for information regarding applying for aid, additional outside scholarships, forms, financial literacy, student loans, etc.

Expected Family Contribution (EFC)

The information reported by a student and/or parents when applying for financial aid is used to calculate an Expected Family Contribution. The Expected Family Contribution (EFC) is the number that is used to determine the student’s eligibility for federal student financial aid. This number results from the financial information that is provided in the FAFSA application. Sussex's Financial Aid Office determines a student’s cost of attendance, considering charges for tuition and fees, books, estimated costs for supplies, living and traveling expenses, and other miscellaneous education expenses. The student’s demonstrated financial need is the difference between the student’s cost of attendance and Expected Family Contribution (EFC). Students experiencing difficulty in meeting college expenses are welcome to meet with the Financial Aid Office.
The amount of financial aid a student receives is based on the number of credits in which (s)he enrolls. Federal Pell Grants will reflect the number of credits for which you are enrolled as of the census day(tenth day of the semester). Adding or removing credits may have an effect on the amount of aid awarded. Withdrawing from or dropping courses within a semester may have a negative effect on a student’s eligibility for financial aid. Students are encouraged to come to the Financial Aid Office for advisement before withdrawing from courses.
Students must file the Free Application for Federal Student Aid (FAFSA) at www.studentaid.gov early to allow ample time for processing. Both student and parent (if applicable) must create a separate FSA User ID and Password at www.studentaid.gov to sign the FAFSA. We recommend that continuing/returning students complete the FAFSA each year after October 1st. All returning students who are NJ residents must complete the FAFSA no later than April 15th in order to qualify for maximum benefits from NJ state aid programs. Failing to file timely may result in having to prepay your bill or to enroll in the College Payment Plan in order to start the semester. A FAFSA must be submitted every academic year in order to receive financial assistance.

Book Voucher Policy

In accordance with Federal Regulations, students with eligible financial aid can receive an advance of the anticipated refund to accommodate their needs for books and necessary supplies. Eligible Financial Aid credit balances will appear in your account once logged into eCampus Bookstore. You will need to show your valid Student ID card.
Students may opt out of a book voucher. Once funds are posted to the student’s account, any monies in excess of tuition and fees that are eligible for refund will be sent to the student. We recommend that students sign up for eRefund with the Bursar’s Office.
File Completion: Your financial aid must be completed before you can use aid for book purchases through ecampus.

Contact the Bursar’s Office at 973-300-2106 or bursar@sussex.edu with any questions.

Financial Aid Satisfactory Academic Progress (SAP)

In compliance with Final Program Integrity Rules published October 29, 2010, Sussex has adopted a policy concerning the Satisfactory Academic Progress (SAP) requirements for financial aid recipients. Federal and State regulations impose limits on how long a student may continue to receive Federal and State aid.

A SAP review will be done at the end of each semester/payment period. Summer terms are considered a semester/payment period; therefore, SAP will be evaluated at the end of the summer session as well, if the student enrolls and attends summer session(s). The evaluation period will be based on attendance in all prior semester(s) and will include all classes attempted whether federal aid was received or not.

Each student who receives either federal or state assistance (including student/parent loans) must make satisfactory academic progress toward the attainment of their degree or certificate as a condition of receiving financial aid.
To be considered making satisfactory academic progress a student must have a 2.0 CGPA (Cumulative Grade Point Average), and complete a certain percentage of their credits (see chart). Students must keep within a maximum time frame which would be limited to no more than 150% of the published length of the program for undergraduate study. Please note that remedial coursework is counted in the cumulative GPA. This is why the cumulative GPA on a student’s transcript may not match the cumulative GPA derived from the financial aid calculation.

Credits Completion Rate

  • 0-12: 50%
  • 13-18: 60%
  • 19 and greater: 67%

Remedial Coursework

Remedial coursework will be included in both the completion rate and the GPA calculation. Students may receive financial aid for developmental credits up to a maximum of 30 credit hours. ESOL courses do not count in this 30 credit hour limitation. Remedial coursework will not be counted towards maximum timeframe.

Repeated Coursework

If a student receives an F the first time they take a course and subsequently passes the course with a D, the student may only receive financial aid once to improve their D grade.
Repeated Coursework and

Enrollment Status

Repeated courses may include any repetition of the course in a student’s enrollment status for a term as long as the student has never passed the course. If the student passes the course, Sussex may include one repetition after passing the course. Any second or subsequent repetition of the passed course may not be included in the student’s enrollment status for purposes of Federal and State aid programs.

Transfer Credit

Sussex will count transfer credit hours that are accepted toward a student’s educational program as both attempted and completed hours.

Change of Major

Students can change their major twice without affecting their Maximum Time Frame. Students seeking a second degree or with double majors, are monitored like any other students under this policy. Sussex will count credits earned and attempted from a previous major towards a student’s maximum time frame. If or when the student exceeds the maximum time frame allowed for their respective programs, students may appeal if they have mitigating circumstances. All transfer hours accepted by Sussex will be included when determining maximum time frame eligibility.

The Financial Aid SAP Process

Warning: Students not making satisfactory academic progress after their first semester will be placed on a Warning status and notified accordingly. During a period of Warning, the student will continue to receive Title IV and State aid automatically for one semester.
No Aid Status (Suspension): If, after the Warning period, the student does not meet SAP standards, the student is placed on Financial Aid No Aid Status (Suspension) but has the right to appeal if there were extenuating circumstances. Sussex may choose to reinstate federal and state eligibility based on the appeal.
The Appeals Process: The circumstances under which a student would be permitted to submit an appeal are: death of a relative, injury or illness of the student, or other special circumstances. A student will be required to submit (as part of the appeal process), the completed appeal form, a signed letter indicating why the student failed to make SAP, and what has changed in the student’s situation that would allow the student to demonstrate satisfactory academic progress at the next evaluation. In addition, the student should submit any documentation available to support their extenuating circumstance such as a letter from their doctor, hospital bills, police reports, etc.
NOTE: Special provisions as sanctioned by the Federal Department of Education have been provided due to the disruptions of campus operations or illness as a result of COVID-19. Contact the Financial Aid Office for further details.
An appeal may be approved only if the school has determined that the student will be able to meet SAP standards within the maximum time frame.
Subsequent appeal submissions require prior approval from the Director of Financial Aid. Subsequent appeals cannot be submitted for the same reason as the previous appeal.
Financial Aid Probation: Once the appeal is granted and an academic plan is created, the student is then placed on Financial Aid probation. A student on Financial Aid Probation may receive federal and state funds for one payment period. If after the one semester of Probation the student still does not meet SAP standards, the Financial Aid Office will determine if the student met the terms of their academic plan. If the terms of the academic plan are met, the student will be eligible to continue on a Probation status for an additional semester and will again be re-evaluated at the end of the term. During this time the student will continue to receive their financial aid. If the terms of the Academic Plan are not met, the student will lose their financial aid eligibility until the minimum standards of Satisfactory Academic Progress are met.
Academic Plan: Part of the successful appeals process will be the development and acceptance of an Academic Plan. The Academic Plan is set up to help the student meet the standards for academic progress. At the end of the semester of probation, the Financial Aid Office will determine if the student is meeting the minimum standards for Satisfactory Academic Progress.

How to Keep Financial Aid Eligibility

What Happens

Your Financial Aid Status

What you need to do

If your GPA drops below
a 2.0

Warning: You may continue to receive financial aid for one semester

Raise your GPA to a 2.0 or higher.

Or, if your overall completion rate is less than these criteria;

Credits     Completion Rate

0-12         50%

13-18       60%

19+          67%

Warning: You may continue to receive financial aid for one semester

Raise your completion rate per the chart to become eligible for financial aid.

After you have exhausted your semester of Warning, if your GPA remains below a 2.0 and/or your overall completion rate is less than the criteria stated above.

Removal of
financial aid

You can appeal if you have mitigating circumstances.  If your appeal is approved you will need to successfully complete the academic plan associated with your appeal.

If you attempt over 150% of your program of study (major)

Suspended: You are not eligible for financial aid

You can appeal if you have mitigating circumstances.  If your appeal is approved you will need to successfully complete 100% of all classes and required to maintain an overall GPA of 2.0 or higher.

If you have completed your semester of probation and have not successfully completed the academic plan associated with your appeal.

You are not eligible for financial aid

You can regain eligibility after taking classes at own expense and meeting minimum requirements of 2.0 GPA and a completion rate in accordance with the chart within the 150% timeframe.

Regaining Financial Aid Eligibility

• A student who has lost financial aid eligibility may regain eligibility after taking classes at their own expense (self-pay) and meeting minimum requirements of 2.0 GPA and a completion rate in accordance with the completion rate chart within the 150% time frame.
• It is the student’s responsibility to notify the Financial Aid Office when these
conditions have been met.
• All classes (including those taken at other institutions) will be taken into
consideration for reinstatement purposes.
• Students who exhaust the 150% time frame and have used their one appeal cannot have financial aid reinstated at Sussex.

Completion Rate Worksheet

 

Enter your hours

Sample

Total Credit Hours Earned

________________________

25

Divided by

/

/

Total Credit Hours Attempted

________________________

35

Equals

=

=

Completion Rate

________________________

71.4%

 

Federal Return of Funds Policy

Students who withdraw from the College must do so in writing. Students who stop attending must immediately notify the Financial Aid Office. Financial aid will be prorated according to federal regulations. Refunds to federal aid programs will be accomplished in the following order:

1. Unsubsidized Federal Stafford Loan
2. Subsidized Federal Stafford Loan
3. Federal PLUS Loan
4. Federal Pell Grant
5. FSEOG
6. Other Title IV aid programs
7. Other federal sources of aid
8. Other state, private, or institutional aid
9. The student

NJ state aid will be removed if withdrawal occurs during the refund period or if the student withdraws from class(es) before state aid is finalized. All or part of NJ state aid may also be rescinded if students are reported at the end of the term as having stopped attending prior to disbursement of their state aid. If the student has been paid with federal funds to cover non-billed educational costs (i.e., transportation), and subsequently withdraws or stops attending, a repayment of federal funds may also be required. Students are encouraged to check the financial aid website for updates to the policy or call the Financial Aid Office for any specific regulation updates due to COVID-19.

 

Refund Policy – Tuition and Fees

Students who drop/withdraw from classes, in which they have been officially registered, offered by Sussex or one of its contracting institutions, shall be eligible for a refund in accordance with the posted refund dates (see Academic Calendar for the exact date each semester) provided the drop/withdrawal procedure has been followed. (See Withdrawal from Classes).

Students may file a Add/Drop/Withdrawal Form (available in the Student Success Center) at the Registrar's Office or in writing via their SCCC student email to registrar@sussex.edu. Requests must include the student’s name, student ID number, semester, and course.

Please see the Academic Calendar for refund and withdrawal dates. There are no partial refunds after the 100% refund date.

Refund Policy – Medical Appeal

Students who withdraw from all classes due to documented medical circumstances after consecutively missing 20% of the semester prior to withdrawal may qualify for a one-time 50% tuition only credit (fees not included) or a 50% cancellation of tuition only debt (fees not included). A partial reduction in classes may also be considered if accompanied by appropriate documentation, from a licensed healthcare or mental healthcare professional, citing a specific need to reduce overall course load. A Medical Appeal may be requested during the semester the illness occurs, but no later than 30 days from the end of the semester.

The decision to award a 50% tuition only credit or 50% tuition only debt cancellation shall be at the sole discretion of Sussex County Community College.

Financial aid students should contact the Financial Aid Office to review the impact on their aid. Please inquire at the Registrar’s Office (B217) for the most updated policy and procedures.

Refund Policy – No Shows

Students who are “No Shows” (defined as not attending class throughout the first ten days of a semester, or equivalent time for a shorter term, as indicated by the faculty on the tenth day or equivalent roster), will be dropped from the class. This drop will be the same as a student-initiated drop and will not appear on the student’s transcript. The student will be notified via email.
A dropped class may affect the enrollment status of a student (i.e. dropping from full-time to part-time). A student who fails to notify the College of non-attendance will be charged a $50 per course Administrative Withdrawal fee.

Reinstatement to a class from which a student has been dropped as a “No Show” will require the student to contact the faculty member for approval to be reinstated. The faculty member must email registrar@sussex.edu to acknowledge the student is attending the course.
Reinstatement requests must be emailed to the Registrar’s Office registrar@sussex.edu by the date indicated on the “No Show” notification letter from the Registrar.

 

Scholarships

The Foundation at Sussex awards scholarships each year to deserving students. Both annual and endowed scholarships from hundreds of generous donors offer funding support to help Sussex students bridge the gap between tuition and financial aid. Scholarships are offered and awarded once annually, in mid to late spring for the following academic year, and may cover items such as tuition, fees and books. Scholarships range from $250-$2,000. For more information about different scholarships and funding support available, students can visit the Foundation, the Office of Financial Aid, or the Office of Veteran Services, or the website.

 

Tuition & Fees

See the Tuition and Fees page.